I have used the following 3 step prioritisation by impact and frequency many times, therefore I am sharing it on this post. I have learned it from Fabio Aguiar PBB’s book as he explain it in the context of prioritising Users Stories for building the product backlog. But I have used it in many instances, such as prioritising problems, objectives and activities.
1. List the items
Start by listing all the items. If possible on post-it or notes that can be easily moved around.
2. Grade the items
Grade all the items, comparatively to each other, in relation of impact and frequency:
- What is the perceived impact this item has to our business?
- What is the frequency of occurrence of this item?
If possible, move the items to the Frequency (X axis) and Impact (Y axis) graph .
3. Identify the top ranked items
Decide how many itens to be prioritised and draw the line to indicate it on the graph (the top right corner of the graph)