3-step prioritisation by impact and frequency

4 May 2020 | Inception Activities

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I have used the following 3 step prioritisation by impact and frequency many times, therefore I am sharing it on this post. I have learned it from Fabio Aguiar PBB’s book as he explain it in the context of prioritising Users Stories for building the product backlog. But I have used it in many instances, such as prioritising problems, objectives and activities.


1. List the items

Start by listing all the items. If possible on post-it or notes that can be easily moved around.

2. Grade the items

Grade all the items, comparatively to each other, in relation of impact and frequency:

  • What is the perceived impact this item has to our business?
  • What is the frequency of occurrence of this item?

If possible, move the items to the Frequency (X axis) and Impact (Y axis) graph .

3. Identify the top ranked items

Decide how many itens to be prioritised and draw the line to indicate it on the graph (the top right corner of the graph)

Paulo Caroli

Paulo Caroli is the author of the best-selling book “Lean Inception: How to Align People and Build the Right Product” (the first on a series of books about Lean Strategy and Delivery). He's also the creator of FunRetrospectives.com , a site and book about retrospectives, futurospectives and team building activities. Caroli writes on this blog frequently. Receive the next post in your email. Sign up here .
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