{"id":8149,"date":"2019-10-27T13:14:48","date_gmt":"2019-10-27T16:14:48","guid":{"rendered":"https:\/\/caroli.org\/en\/?p=8149"},"modified":"2023-12-14T16:09:17","modified_gmt":"2023-12-14T19:09:17","slug":"lean-inception-agenda-template","status":"publish","type":"post","link":"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/","title":{"rendered":"Lean Inception Agenda Template"},"content":{"rendered":"<p>In this comprehensive guide, seasoned Lean Inception facilitator Paulo Caroli shares invaluable insights and practical strategies for successful Lean Inception workshop planning and execution. Discover two distinct agenda templates tailored to specific needs, enabling facilitators to optimize feature brainstorming based on business goals or user journeys. The Lean Inception agenda template has sessions such as the Kick-Off, Product Vision, Personas, User\u2019s Journeys, Brainstorming, Sequencer, MVP Canvas and Showcase. Three distinct scheduling styles are outlined, comparing benefits and drawbacks. The checklist ensures meticulous preparation, making this guide an essential companion for anyone orchestrating a Lean Inception workshop.<\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Sum\u00e1rio<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Lean_Inception_Agenda_Templates\" >Lean Inception Agenda Templates<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Lean_Inception_Agenda_Template_1\" >Lean Inception Agenda Template 1<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Lean_Inception_Agenda_Template_2\" >Lean Inception Agenda Template 2<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Which_Lean_Inception_agenda_template_should_you_use\" >Which Lean Inception agenda template should you use?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Lean_Inception_agenda_sessions\" >Lean Inception agenda sessions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#KICK-OFF\" >KICK-OFF<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#PRODUCT_VISION\" >PRODUCT VISION<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#THE_PRODUCT_IS_%E2%80%93_IS_NOT_%E2%80%93_DOES_%E2%80%93_DOES_NOT_DO\" >THE PRODUCT IS &#8211; IS NOT &#8211; DOES &#8211; DOES NOT DO<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#PRODUCT_GOALS\" >PRODUCT GOALS<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#PERSONAS\" >PERSONAS<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#USERS_JOURNEYS\" >USER\u2019S JOURNEYS<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#FEATURES_BRAINSTORMING\" >FEATURES BRAINSTORMING<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#TECHNICAL_BUSINESS_AND_UX_REVIEW\" >TECHNICAL, BUSINESS AND UX REVIEW<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#SEQUENCER\" >SEQUENCER<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#MVP_CANVAS\" >MVP CANVAS<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#SHOWCASE\" >SHOWCASE<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Scheduling_Styles_for_Lean_Inception_Activities_Comparing_Three_Approaches\" >Scheduling Styles for Lean Inception Activities: Comparing Three Approaches<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Style_1_Book_Separate_Timing_for_Each_Activity\" >Style 1: Book Separate Timing for Each Activity<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Style_2_Book_Each_Day_for_the_Whole_Week\" >Style 2: Book Each Day for the Whole Week<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Style_3_Book_Morning_and_Afternoon_Blocks_for_Each_Day\" >Style 3: Book Morning and Afternoon Blocks for Each Day<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/caroli.org\/en\/lean-inception-agenda-template\/#Check_list\" >Check list<\/a><\/li><\/ul><\/nav><\/div>\n\n\n<h2><span class=\"ez-toc-section\" id=\"Lean_Inception_Agenda_Templates\"><\/span>Lean Inception Agenda Templates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>I&#8217;ve lost count of how many times I&#8217;ve used (and shared) this Lean Inception agenda template. That&#8217;s why I share it to make your life easier, my dear fellow Lean Inception facilitator.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Lean_Inception_Agenda_Template_1\"><\/span>Lean Inception Agenda Template 1<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>On this agenda, the feature brainstorming happens before showing the user journeys. This is useful if you want the features creation\/ideation to be very influenced by the business goals and personas needs. In this agenda, the User Journeys and then the Journeys &amp; Features are used for validating and\/or showing where we expect the feature to improve the user experience.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-10286\" src=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type1-300x170.png\" alt=\"\" width=\"300\" height=\"170\" srcset=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type1-300x170.png 300w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type1-1024x581.png 1024w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type1-1536x871.png 1536w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type1-1200x681.png 1200w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type1-1440x817.png 1440w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type1.png 1922w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Lean_Inception_Agenda_Template_2\"><\/span>Lean Inception Agenda Template 2<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>On this agenda, the feature brainstorming happens right after the User Journeys activity. This is useful if you want the features creation\/ideation to be very influenced by the user journeys.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-10287\" src=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type2-300x170.png\" alt=\"\" width=\"300\" height=\"170\" srcset=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type2-300x170.png 300w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type2-1024x581.png 1024w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type2-1536x871.png 1536w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type2-1200x681.png 1200w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type2-1440x817.png 1440w, https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/lean-inception-agenda-type2.png 1922w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Which_Lean_Inception_agenda_template_should_you_use\"><\/span>Which Lean Inception agenda template should you use?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As a rule of thumb, if I am seeking more innovative ideas, I select the agenda template 1. Otherwise, if I want to influence the brainstorming by the user journeys, I\u2019ll go for the agenda template 2. For remote workshops I have been mainly using the agenda template 2.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Lean_Inception_agenda_sessions\"><\/span>Lean Inception agenda sessions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Please find below a short description for each Lean Inception session.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"KICK-OFF\"><\/span><span style=\"font-size: 22px;\">KICK-OFF<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<div class=\"page\" title=\"Page 3\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<p>In the kick-off meeting, the Lean Inception facilitator will present the workshop&#8217;s agenda, outlining its goals and the planned activities. The sponsor and\/or main stakeholders will provide crucial context, emphasize the significance of the initiative, and share relevant information gathered in preparation for the inception. This kick-off session marks the beginning of the inception, setting the foundation for a successful collaborative journey.<\/p>\n<div class=\"page\" title=\"Page 6\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<h3 class=\"column\"><span class=\"ez-toc-section\" id=\"PRODUCT_VISION\"><\/span>PRODUCT VISION<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p class=\"column\">Somewhere between the idea and the launch of the MVP, the product vision helps you to walk the initial path. It defines the essence of your business value and should reflect a clear and compelling message to your customers. This activity will help you to define the product vision in a collaborative way.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"page\" title=\"Page 7\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"THE_PRODUCT_IS_%E2%80%93_IS_NOT_%E2%80%93_DOES_%E2%80%93_DOES_NOT_DO\"><\/span>THE PRODUCT IS &#8211; IS NOT &#8211; DOES &#8211; DOES NOT DO<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This activity seeks classifications about the product following the four guidelines, specifically asking each positive and negative aspect about the product being or doing something.<\/p>\n<div class=\"page\" title=\"Page 8\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"PRODUCT_GOALS\"><\/span>PRODUCT GOALS<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Each participant must share what they understand as a business goal, and the various points of view must be discussed to reach a consensus on what is really important. This activity helps in raising and clarifying the main objectives.<\/p>\n<div class=\"page\" title=\"Page 9\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"PERSONAS\"><\/span>PERSONAS<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To effectively identify the features of a product, it is important to keep users and their goals in mind. A persona creates a realistic representation of users, helping the team to describe features from the point of view of those who will interact with the final product.<\/p>\n<div class=\"page\" title=\"Page 10\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"USERS_JOURNEYS\"><\/span>USER\u2019S JOURNEYS<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The journey describes a user\u2019s journey through a sequence of steps to reach a goal. Some of these steps represent different points of contact with the pro- duct, characterising the person\u2019s interaction with it.<\/p>\n<\/div>\n<div class=\"page\" title=\"Page 11\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"FEATURES_BRAINSTORMING\"><\/span>FEATURES BRAINSTORMING<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A feature represents a user\u2019s action or interaction with the product, for example: printing invoices, consulting detailed statements and inviting Facebook friends. The description of a feature must be as simple as possible, aiming to meet a business goal, a persona need, and \/ or contemplating a step in the journey.<\/p>\n<\/div>\n<div class=\"page\" title=\"Page 12\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"TECHNICAL_BUSINESS_AND_UX_REVIEW\"><\/span>TECHNICAL, BUSINESS AND UX REVIEW<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This review aims to discuss how the team feels about technical, business and UX understanding for each feature. From this activity, new clarifications will happen and the disagreements and doubts will become more apparent.<\/p>\n<div class=\"page\" title=\"Page 13\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"SEQUENCER\"><\/span>SEQUENCER<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The Feature Sequencer assists in organising and viewing the features and the incremental validation of the product. Define the MVP and its subsequent increments.<\/p>\n<div class=\"page\" title=\"Page 15\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"MVP_CANVAS\"><\/span>MVP CANVAS<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The MVP Canvas is a visual chart that helps the team to align and define the MVP, the simplest version of the product that can be made available to the business (minimum product) and that can be effectively used and validated by the end user (viable product).<\/p>\n<div class=\"page\" title=\"Page 16\">\n<div class=\"section\">\n<div class=\"layoutArea\">\n<div class=\"column\">\n<h3><span class=\"ez-toc-section\" id=\"SHOWCASE\"><\/span>SHOWCASE<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This is the time to demonstrate the MVP plan to the stakeholders. Let\u2019s talk about the artefacts generated at the Lean Inception workshop and share the group\u2019s understanding of the hypotheses to validate and the way forward.<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><strong>DISCLAIMER<\/strong><strong>:<\/strong> This agenda is flexible, and the the activity sessions may be adjusted depending on the information we gather along the way. The workshop outcome is more important than a specific session goal. \u00a0The facilitator should adjust a specific session to better fit the desired outcome for the workshop.<\/p>\n<p><strong>&gt;&gt;\u00a0<a href=\"https:\/\/caroli.org\/en\/remote-lean-inception\/\">Get the Remote Lean Inception template (Mural and Miro)<\/a><\/strong><\/p>\n<p><strong>&gt;&gt; <a href=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2019\/10\/LeanInception-AgendaTemplate-1.pptx\">Download the LeanInception-AgendaTemplate (.pptx file)<\/a><\/strong><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Scheduling_Styles_for_Lean_Inception_Activities_Comparing_Three_Approaches\"><\/span>Scheduling Styles for Lean Inception Activities: Comparing Three Approaches<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When scheduling Lean Inception activities on the agenda, I&#8217;ve noticed that I tend to follow one of the following three styles for organizing a workshop with a group of people.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Style_1_Book_Separate_Timing_for_Each_Activity\"><\/span>Style 1: Book Separate Timing for Each Activity<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You schedule all Lean Inception activities as separate entries on the agenda, each with its own meeting invite. For example:<\/p>\n<div id=\"attachment_212778\" style=\"width: 310px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-212778\" class=\"size-medium wp-image-212778\" src=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2023\/10\/style1-several-invites-lean-inception-300x199.png\" alt=\"Many Lean Inception invites, one per activity.\" width=\"300\" height=\"199\" \/><p id=\"caption-attachment-212778\" class=\"wp-caption-text\">Many Lean Inception invites, one per activity. Total of 12 invites.<\/p><\/div>\n<p><strong>Activity: Product Vision<\/strong><\/p>\n<ul>\n<li>Meeting Timing: Monday from 9:00 am to 11:00 am<\/li>\n<li>Meeting Title: Product Vision Activity<\/li>\n<li>Meeting Invitees: The entire product team<\/li>\n<li>Meeting Description: [Add description of the activity]<\/li>\n<\/ul>\n<p>For the kick-off and showcase, they should be set up as separate meeting invites:<\/p>\n<p><strong>Kick-off:<\/strong><\/p>\n<ul>\n<li>Meeting Timing: Monday from 10:00 am to 12:00 pm<\/li>\n<li>Meeting Title: Lean Inception &#8211; Kick-off<\/li>\n<li>Meeting Invitees: The whole product team and external stakeholders<\/li>\n<li>Meeting Description: [Add description of the kick-off]<\/li>\n<\/ul>\n<p><strong>Showcase:<\/strong><\/p>\n<ul>\n<li>Meeting Timing: Friday from 14:00 pm to 16:00 pm<\/li>\n<li>Meeting Title: Lean Inception &#8211; Showcase<\/li>\n<li>Meeting Invitees: The whole product team and external stakeholders<\/li>\n<li>Meeting Description: [Add description of the showcase]<\/li>\n<\/ul>\n<p>The benefits of this scheduling style are that everyone can clearly see the planned activities and their duration. However, there are some drawbacks to consider:<\/p>\n<ol>\n<li>Lack of Flexibility: With separate meeting invites for each activity, it becomes challenging to make changes such as rearranging the order of activities, adding or removing sessions, or adjusting time allocations. This can limit adaptability and hinder the overall flow of the Lean Inception process.<\/li>\n<li>Fragmented Participation: When participants have separate meeting in their agenda, they might show up for only specific sessions, which can lead to inconsistent attendance and participation. This can disrupt the collaborative nature of the Lean Inception, as missing key sessions may result in gaps in understanding and alignment among team members.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p>To address these challenges, it may be beneficial to consider alternative scheduling approaches that allow for flexibility while ensuring full team participation and alignment throughout the Lean Inception process.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Style_2_Book_Each_Day_for_the_Whole_Week\"><\/span>Style 2: Book Each Day for the Whole Week<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<div id=\"attachment_212777\" style=\"width: 310px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-212777\" class=\"size-medium wp-image-212777\" src=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2023\/10\/style2-one-lean-inception-invite-300x265.png\" alt=\"One Lean Inception invite.\" width=\"300\" height=\"265\" \/><p id=\"caption-attachment-212777\" class=\"wp-caption-text\">One Lean Inception invite.<\/p><\/div>\n<p>In this scheduling style, you block a large time frame for each day of the Lean Inception week and create one meeting invite to cover the entire duration. For example:<\/p>\n<p><strong>Lean Inception activities:<\/strong><\/p>\n<ul>\n<li>Meeting Timing: Monday to Friday from 10:00 am to 5:00 pm<\/li>\n<li>Meeting Title: Lean Inception activities<\/li>\n<li>Meeting Invitees: The entire product team<\/li>\n<li>Meeting Description: Blocked time for our Lean Inception activities. We will follow the planned activities. We will respect the start and end time of each day. Additional activities may be added if necessary. At the beginning of each block the facilitator will guide us on the planned activities. Our goal is to achieve the Lean Inception objectives by the end of the week.<\/li>\n<\/ul>\n<p>The benefits of this approach are:<\/p>\n<ol>\n<li>Simplicity: Booking all sessions with a single meeting invite simplifies the scheduling process, as there is no need to create separate invites for each activity.<\/li>\n<li>Flexibility: The facilitator has the freedom to start the next activity as soon as the previous one finishes, allowing for a smoother flow throughout the Lean Inception week.<\/li>\n<li>Easy Modification: Making changes to the agenda, such as adding, removing, or adjusting activities, becomes easier since they are not explicitly stated in the meeting invite title.<\/li>\n<\/ol>\n<p>However, there are potential challenges to consider:<\/p>\n<ol>\n<li>Specific Session Calendar Visibility: Some team members may prefer to have individual sessions visible on their calendars.<\/li>\n<li>Kick-off and Showcase Timing: With the kick-off and showcase included within the overall agenda, external stakeholders will not have explicit calls for the kick-off and the showcase sessions. For instance, the stakeholders may find it challenging to determine the specific timing of the showcase. Clarifying the kick-off and the showcase timing details in the meeting description or sending separate communication to stakeholders can help address this concern.<\/li>\n<li>Lunch break: It is not defined when the team stops for lunch. Many people prefer to have a clear indication of the lunch break.<\/li>\n<\/ol>\n<p>To mitigate these challenges, it may be helpful to separately schedule the kick-off and the showcase sessions. You should also communicate the Lean Inception activities list or provide a typical schedule alongside the meeting invite. This ensures clarity for participants and external stakeholders regarding the duration and timing of specific activities.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Style_3_Book_Morning_and_Afternoon_Blocks_for_Each_Day\"><\/span>Style 3: Book Morning and Afternoon Blocks for Each Day<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>In this scheduling style, you create separate meeting invites for the morning and afternoon blocks of the Lean Inception. Here&#8217;s an example:<\/p>\n<div id=\"attachment_212776\" style=\"width: 310px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-212776\" class=\"size-medium wp-image-212776\" src=\"https:\/\/caroli.org\/en\/wp-content\/uploads\/sites\/5\/2023\/10\/style3-invite-in-blocks-lean-inception-300x279.png\" alt=\"Lean Inception invites in blocks. Total of 4 meeting invites.\" width=\"300\" height=\"279\" \/><p id=\"caption-attachment-212776\" class=\"wp-caption-text\">Lean Inception invites in blocks. Total of 4 meeting invites.<\/p><\/div>\n<p><strong>Lean Inception Morning Block:<\/strong><\/p>\n<ul>\n<li>Meeting Timing (recurring meeting): Tuesday, Wednesday, Thursday, and Friday mornings from 9:00 am to 12:00 pm<\/li>\n<li>Meeting Title: Lean Inception &#8211; Morning Block<\/li>\n<li>Meeting Invitees: The whole product team<\/li>\n<li>Meeting Description: Blocked time for our Lean Inception activities. We will follow the planned activities. We will respect the start and end time of each block. Additional activities may be added if necessary. At the beginning of each block the facilitator will guide us on the planned activities. Our goal is to achieve the Lean Inception objectives by the end of the week.<\/li>\n<\/ul>\n<p><strong>Lean Inception Afternoon Block:<\/strong><\/p>\n<ul>\n<li>Meeting Timing (recurring meeting): Monday, Tuesday, Wednesday, and Thursday afternoons from 1:00 pm to 5:00 pm<\/li>\n<li>Meeting Title: Lean Inception &#8211; Afternoon Block<\/li>\n<li>Meeting Invitees: The whole product team<\/li>\n<li>Meeting Description: Blocked time for our Lean Inception activities. We will follow the planned activities. We will respect the start and end time of each block. Additional activities may be added if necessary. At the beginning of each block the facilitator will guide us on the planned activities. Our goal is to achieve the Lean Inception objectives by the end of the week.<\/li>\n<\/ul>\n<p>The kick-off and showcase should be set up as separate meeting invites, as mentioned in the style 1 above.<\/p>\n<p>Benefits of this approach:<\/p>\n<ol>\n<li>Simplified scheduling with two recurring meeting invites for the morning and afternoon blocks.<\/li>\n<li>Flexibility for the facilitator to move to the next activity once the previous one is complete.<\/li>\n<li>Easy modification of activities, as they are not included in the meeting invite title.<\/li>\n<\/ol>\n<p>Drawback to consider:<\/p>\n<ul>\n<li>Some participants may prefer to see individual sessions on their calendars, which could lead to pushback.<\/li>\n<\/ul>\n<p>To address this concern, consider providing participants with a typical schedule alongside the meeting invites or sharing a separate calendar overview. This way, individuals can see the planned activities while maintaining the convenience of having recurring meeting invites for the morning and afternoon blocks.<\/p>\n<h2><\/h2>\n<h2><span class=\"ez-toc-section\" id=\"Check_list\"><\/span>Check list<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Use a checklist to check all necessary actions before the inception. For example:<\/p>\n<p>() Workshop agenda has been explained and shared with all participants.<\/p>\n<p>() Participants have been selected and invited (stakeholders and active members).<\/p>\n<p>() Experienced facilitator.<\/p>\n<p>() Environments are available, prepared and the participants have the necessary access.<\/p>\n<p>() The templates are ready for the different activities.<\/p>\n<p>&nbsp;<\/p>\n<p><strong><a href=\"https:\/\/caroli.org\/en\/book\/lean-inception-how-to-align-people-and-build-the-right-product\/\">&gt;&gt; More about Lean Inception.<\/a><\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><iframe loading=\"lazy\" style=\"border: 1px solid #CCC; border-width: 1px; margin-bottom: 5px; max-width: 100%;\" src=\"\/\/www.slideshare.net\/slideshow\/embed_code\/key\/uctTTyF0W7ByAf\" width=\"595\" height=\"485\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\" allowfullscreen=\"allowfullscreen\"> <\/iframe><\/p>\n<div style=\"margin-bottom: 5px;\"><strong> <a title=\"Lean Inception activities\" href=\"\/\/www.slideshare.net\/paulocaroli\/lean-inception-activities\" target=\"_blank\" rel=\"noopener noreferrer\">Lean Inception activities<\/a> <\/strong> from <strong><a href=\"\/\/www.slideshare.net\/paulocaroli\" target=\"_blank\" rel=\"noopener noreferrer\">Paulo Caroli<\/a><\/strong><\/div>\n","protected":false},"excerpt":{"rendered":"<p>In this comprehensive guide, seasoned Lean Inception facilitator Paulo Caroli shares invaluable insights and practical strategies for successful Lean Inception workshop planning and execution. Discover two distinct agenda templates tailored to specific needs, enabling facilitators to optimize feature brainstorming based on business goals or user journeys. The Lean Inception agenda template has sessions such as the Kick-Off, Product Vision, Personas, User\u2019s Journeys, Brainstorming, Sequencer, MVP Canvas and Showcase. Three distinct scheduling styles are outlined, comparing benefits and drawbacks. The checklist ensures meticulous preparation, making this guide an essential companion for anyone orchestrating a Lean Inception workshop.\u00a0<\/p>\n","protected":false},"author":1,"featured_media":8695,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[1925],"tags":[],"inception_activities":[],"colaboradores":[],"class_list":["post-8149","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-lean-inception-en"],"_links":{"self":[{"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/posts\/8149","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/comments?post=8149"}],"version-history":[{"count":0,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/posts\/8149\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/media\/8695"}],"wp:attachment":[{"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/media?parent=8149"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/categories?post=8149"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/tags?post=8149"},{"taxonomy":"inception_activities","embeddable":true,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/inception_activities?post=8149"},{"taxonomy":"colaboradores","embeddable":true,"href":"https:\/\/caroli.org\/en\/wp-json\/wp\/v2\/colaboradores?post=8149"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}